Day-of Coordinator: Why you should hire one

Why you should hire a day-Of coordinator

Why day-of Coordinators are important

Hey lovebirds! Planning a wedding in the Seattle area? First off, congrats to you! Now begins the journey to ensuring that your wedding day goes off without a hitch. If you’re here, you’re wondering if you can get away with not having a day of coordinator.

Trust me when I say, this is one of the most important decisions for your wedding you can make! As a photographer who’s seen it all, hiring a day-of coordinator can be the difference between a magical day and an stress-filled disaster. Let’s dive into why you need one.

reduce stress with a day-of coordinator

Imagine this: It’s your wedding day, and instead of sipping champagne and getting pampered, you’re running around trying to make sure the florist, caterer, and DJ all show up on time. Sounds like a nightmare, right? That’s where a day-of coordinator steps in. They handle all the logistics, so you don’t have to. With a coordinator, you get to focus on what’s really important—enjoying your wedding day!

Lets break down why you need a day-of coordinator

A typical wedding has at least 75 guests and multiple vendors, from the florist to the caterer to the DJ. Coordinating all these moving parts is no small feat. A day-of coordinator has the experience and expertise to ensure everyone knows where they need to be and when. Without one, all this responsibility falls on you, and let’s be real—you should be enjoying yourself, not playing project manager! It’s also worth mentioning that without a coordinator, you might find yourself asking your mom or best friend to step in and handle issues as they arise. This not only adds stress to their day but can also lead to tension and missed moments that could have been so special.

Keeping Your Timeline on Track

Your wedding day will fly by, and having a detailed timeline is crucial to ensure everything runs smoothly. A day-of coordinator helps you create and manage your timeline for your wedding day, making sure each part of your day happens as planned. They’ll make sure the ceremony starts on time, the speeches happen when they’re supposed to, and the cake is cut without a hitch. Without them, you risk the day feeling chaotic and rushed.

No matter how meticulously you plan, something is bound to go wrong on your wedding day, that’s a guarantee! Maybe the cake is late, or the flowers aren’t the right color. A day-of coordinator is there to handle any hiccups, so you don’t have to worry. They’re like wedding day superheroes, swooping in to save the day and keep everything on track. Most vendors come extra prepared, but the day-of coordinator is going to know the specifics if something gets out of hand and more importantly, nobody comes to bother you while you’re busy having the best day ever.

Regrets from Couples Who Didn’t Hire One

Here is my last piece of knowledge I will share, I’ve seen firsthand how much smoother things go with a coordinator. I’ve also seen the regret in couples who decided to skip hiring out someone to be a day-of coordinator. They end up missing out on the fun, constantly checking the clock, and handling mini-crises instead of soaking in the joy of the day. Don’t let that be you! If you are having a big, standard wedding with all the bits and bobs that most weddings have, you should absolutely budget to have a coordinator. I truly don’t try to oversell anyone ever, but this makes your lives easier, makes my life easier, and everyone gets to have their cake and eat it too.

When can I get away without a day-of coordinator?

I hear you saying, “But Mason, I am having a super small wedding, it’s just close friends or my family, and I am not DOING all that stuff.” If you are doing something very casual like a backyard-style wedding, not a lot of moving parts and pieces, then you could definitely skip a coordinator for your day. However, don’t discredit having one on hand if you are bringing in vendors, bringing in a lot of items, moving around from place to place. The more you are planning to do, the more I would advocate to factor in having a coordinator as part of your team.

Conclusion: A day of coordinator is a no-brainer

In a nutshell, a day-of coordinator is worth their weight in gold. They take the stress off your shoulders, handle all the logistics, and ensure your wedding day goes off without a hitch. So do yourself a favor—hire a coordinator and get ready to actually enjoy your wedding day. After all, it’s your day. You deserve to be in the moment, making memories, not managing chaos. Are you looking for recommendations on who to get in touch with for day-of coordination services? I got you! Below are a few wonderful people I have had the chance to work with over the years:

Looking for more tips? I have a great wedding venue guide. Or do you need recommendations on where to get suits or dresses? Check out these bridal boutiques and custom suit shops.

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